Not local to Hutch or Kansas? I have a separate post of things that can be done from anywhere, and others that will be needed on the day of the event.
First up, I'd love to have anyone volunteer to coordinate all the volunteer stuff on this page!
Second, everyone's help is needed to promote attendance. We've reached
Here are the "desperately needed" items:
- Connect to local/area students, educators, especially colleges. Offer free passes.
Wrangling box lunches: Cody knows which vendor we are working with. I need someone getting me cost numbers, finding out details, making sure it happens. Coffee, etc., for morning. Need tuna, or Mac and cheese, or vegetarian option at lunch. Sunday reception underground at salt mine. (Halloween) Need someone to see if this is possible, work with the museum. Need helpers to set up, help decorate, move stuff, acquire stuff. Invite locals, VIPs and speakers. Open bar/beer/cocktail? Costumes? Glow-y things? Need drivers to get people from hotel to salt mine.@jillivinilly is on top of it! Monday reception at Cosmo: need someone to take charge of making this fun, work with Patsy at Cosmo. Rides to and from the airport:If you can help, email email@example.com. We'll need to: Pick up Jeff and party (three people total) at airport on October 30.(Jeff is renting a car, so this isn't needed.) Pick up others at airport as they arrive, probably Oct. 31. Return everyone to airport on Nov 2. (We aren't getting many requests for rides, so I think we are more than covered here.)
Here are the "nice to have" items:
Gifts for speakers? Something local, and easy to transport. (some speakers are flying in.) Arrange delivery to hotels, or bring to the event, which ever works better.@jillivinilly is on top of it! Stage furniture: find a furniture store willing to loan some comfy chairs, couch, coffee table and lamps for the stage. See Detroit's stage for an example. Optional: standing tables for outer lobby?@jillivinilly is on top of it!
- Bring a USA map for lobby: let attendees mark their hometown with thumbtacks. Will need a stiff cardboard backing. (We have people coming from all over, and it sounded like a fun idea.)
Does the mayor want to do a quick welcome? Who can find out and make that happen? (I'm not looking for a stand in, or another lower ranking person. I just want to offer it to the mayor, same as Detroit.)
Seriously, thank you all for helping.